In the world of productivity tools, security and data management are paramount. With the recent integration and growing use of Gemini in Google Workspace, it’s crucial for administrators to have full control over the information that is generated and stored. That’s why we’re pleased to announce an update that G Nerd considers to be of great value for all companies: the ability to pre-configure the Gemini app’s conversation history.
What is Gemini Conversation History?
Gemini conversation history is a feature that saves and organizes your chats with the artificial intelligence. This allows users to review, continue, and manage their past interactions. Until now, the configuration of this function depended largely on each user. However, with this new update, Google Workspace administrators will be able to set data retention policies at the organizational level.
New Options for Administrators
Starting in late May 2025, control over Gemini conversation history will be in the hands of administrators. By default, the “Gemini conversation history” setting will be enabled, and conversations will be retained for a period of 18 months, which aligns with the current behavior of other Google applications. If no changes are made, this default setting will be automatically applied to all users.
However, administrators have the option to completely disable this feature. If the history is disabled, chats will only be saved in user accounts for a maximum of 72 hours. This limited period is necessary for Google to provide the service and process feedback, but it ensures that information is not retained beyond what is necessary for those basic functions. It’s important to note that this new administrative setting will override any individual adjustments that users have previously made in their “Gemini App Activity.” End-users will not be able to override the administrator-defined setting, which ensures compliance with the company’s data retention policies.
Why is it Important for Your Company?
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- Security and Privacy: By controlling conversation history, administrators can ensure that sensitive information is not retained indefinitely. This is vital for companies that handle confidential data and are subject to privacy regulations.
- Compliance with Regulations: This feature facilitates compliance with internal policies and external data retention regulations. Administrators can set a retention period that meets the legal requirements of their industry.
- Data Management: The ability to disable history or limit its duration helps control the amount of data stored, which can have implications for storage and information management efficiency.
How G Nerd Can Help You
At G Nerd, we are experts in optimizing Google Workspace for businesses. This update is a perfect example of how proper configuration can have a significant impact on your organization’s security and data management. If you need assistance implementing this or any other setting in your Google Workspace environment, don’t hesitate to contact us. Our team of consultants is ready to help you maximize the potential of Google Workspace securely and efficiently.
